App Development
Buxted Construction
Buxted Construction is a leading contractor specialising in groundworks and civil engineering, handling projects worth £25,000 to £50 million. With a customer-focused approach, 90% of their business comes from repeat clients. Their services include site clearance, drainage, and road construction, making them a versatile partner for various developments.
Creative Brief
The Challenge
Buxted Construction, a construction firm specialising in groundworks and civil engineering, faced challenges with their manual, paper-based timesheets. With approximately 415 operatives across multiple construction sites, this system was prone to errors and delays. The company needed a more efficient, accurate, and real-time solution for workforce management and asset tracking.
The Solution
We developed a comprehensive Timesheet Web App that integrates with Buxted Construction's existing database through Azure's API. This web-based system allows site foremen to record worker attendance and overtime in real time, directly feeding information back to the company's head office. It also incorporates robust tools for vehicle and plant management.
Key Features
User-friendly interface optimised for on-site use
Real-time data submission with low bandwidth optimisation
Foreman account creation and site assignment functionality
GPS-enabled site selection for smartphone users
Comprehensive worker attendance recording, including full/half day, absences, and site transfers
Finish time recording with an easy-to-use time selection tool
Machine driver qualification tracking
Note-taking capability for individual workers
Three-day window for retroactive timesheet adjustments
Dashboard for at-a-glance information
Vehicle search functionality
Plant & vehicle fault list and detailed views
Plant & vehicle checklist forms
Site Plant Audit capabilities
Plant & vehicle fault creation system
Delivery & Implementation
Working closely with Buxted Construction, we delivered this comprehensive solution within the agreed timeline and budget parameters. Our agile development approach enabled regular stakeholder feedback, ensuring the final product aligned perfectly with on-site requirements. The system was rolled out across all sites through a phased implementation with minimal disruption to daily operations. Key site foremen received targeted training, allowing them to cascade knowledge to their teams effectively.
The Results
The implementation of the Timesheet Web App has transformed Buxted Construction's workforce and asset management processes:
Improved Accuracy: By eliminating manual data entry and transmission, the risk of errors in attendance, overtime, and asset management records has been significantly reduced.
Real-Time Visibility: The company office now has immediate access to site attendance data and vehicle/plant status, allowing for better resource allocation and project management.
Enhanced Efficiency: Multiple foremen can simultaneously record attendance information for their entire team, whilst managers can quickly access and manage vehicle and plant data.
Increased Accountability: The system's ability to track who submitted attendance information and vehicle/plant issues has improved overall accountability.
Better Compliance: Accurate qualifications tracking and vehicle/plant management ensure only correctly certified workers are assigned specialised roles and assets are adequately maintained.
Improved Payroll Processing: With real-time, accurate attendance data, the payroll team can process wages more efficiently and accurately.
Cost Savings: With labour being the most significant expense and improved asset management, confidence in accuracy and auditable data has proven extensive savings.
Scalability: The system can easily accommodate Buxted Construction's continued growth, handling more sites, foremen, and assets without compromising performance.
Asset Optimisation: The new vehicle and plant management features allow for better maintenance scheduling and utilisation of resources.
Conclusion
The Timesheet Web App has proven to be a valuable investment for Buxted Construction, streamlining its workforce management processes, providing real-time insights into site operations, and enhancing asset management capabilities. This tailor-made solution demonstrates our ability to deliver high-value systems that address specific client needs whilst providing an excellent return on investment. The comprehensive nature of the app, covering both human resource management and asset tracking, showcases our capacity to create integrated solutions that evolve with our clients' growing needs and significantly improve operational efficiency.
Testimonial
"Development of this web-based application removed manual paper based processes from the shift records and enabled one foreman to enter daily attendance for all operatives on his site. Once a few sites were on line, word spread and other foreman actually called to request adoption - evidence enough of the success of the system in the field! Second stage development enabled weekly plant and vehicle checks to be recorded through the web app, improving safety and maintenance processes, with connectivity to repair engineers. Recording data through this customised system has proved to be robust and reliable. Our experience through iSOS has been 5, and the continued support from iSOS on very rare glitches (inevitable in the moving world of IT) is well managed!"
